Frequently Asked Questions
50% of the banquet room rental is due to confirm your date and is non-refundable. Acceptable forms of payment include credit/debit cards (VISA, MasterCard, Discover, and AMEX), check, or cash.
Yes, there is a 22% service fee which is added to food, beverage, and alcohol totals.
The service fee is not a gratuity and pays additional staff needs for setting-up, breakdown, cleanup, manned stations, etc.
Gratuity is not required, but is welcome if you feel you’ve received exceptional service.
The current tax rate is 7%.
First, a 50% deposit of the banquet room rental is due upon signing the contract. Second, a 50% deposit of the total estimated cost is due 30 days before the event date. The final payment is due 1 week before the event date along with the final guest count. Lastly, host bar payment is processed 1-5 days after the event. Credit card authorization is required for host bars and payment is processed after the event.
1 week before your event date.
Village Inn reserves the right to charge a damage/cleaning fee, if necessary, after an event. The guest and client must exit per the agreed-upon time. The Village Inn has a $1,000,000 liability insurance policy. Security may also be required at the expense of the client.
From Signing to 1 year out – 25 % of estimated total cost
1 year to 6 months before function – 50% of estimated total cost
6 months to 90 days before function – 75% of estimated total cost
90 days before event date – 100% of contracted cost or banquet event order cost, whichever is greater
The rental fee covers 12 hours from 11 a.m. until 11 p.m. If you would like to come in earlier, there is an additional fee of $150 per hour. All events must end by 11 p.m. as a courtesy to our hotel guests. Some exceptions may apply.
A one-hour ceremony rehearsal is offered complimentary. The rehearsal is not guaranteed to be the night before the wedding day or in the same ceremony space. We confirm the day and time two weeks before the wedding date, based on our event schedule.
We do not provide a secure area to store your wedding gifts. We require you to handle the gifts directly and we recommend storing them in your guest room or car.
We do not provide wedding coordinating services. We highly recommend hiring a coordinator, and we are happy to recommend wedding coordinators.
Your sales representative.
Your sales representative and/or the Food and Beverage Director.
No. We require you to utilize our in-house catering services.
Yes, we do provide a complimentary tasting for four guests before you finalize your menu selection. It is complimentary.
Yes, we can accommodate special diets, which we would need to know in advance of the event date.
Yes, we do allow alcohol, but it must be purchased and served by the Historic Village Inn.
No, we do not allow outside alcohol.
There is a bartender fee of $75 for the first hour and $25 for each additional hour (4 hours max). We recommend one bartender per 75 guests.
Tables, linens, chairs (ceremony and banquet), plates, silverware, china, and glassware are provided. If you require specialty rentals, we are happy to help.
Yes, we allow outside desserts including wedding cakes. Village Inn is happy to provide cake-cutting services, plates, forks, napkins, and serving utensils for the dessert or wedding cake.`
We have a list of recommended vendors, but we do not require you to select from this list. We ask that you provide us with the names and contact information of the vendors you are working with so we may assist with making the day of arrangements, especially for vendors who have never been to our venue.
11 am on the day of your event.
Guests must exit by 10 pm. Immediate family, close friends, and vendors assisting with tear-down must exit by 11 pm.
Yes, we ask that DJs and bands provide their own sound equipment. We have multiple outlets in the venue to accommodate DJ and band equipment. We have a built-in dancefloor in the Ballroom.
Decorations can be set by the client and/or vendors any time after 11 am. Decorations must be removed from the facility at the conclusion of your event.
The Village Inn does not provide decorating services. This includes setting up or breaking down decorations. The Village Inn is not responsible for the failure of setting up decorations. The Village Inn does not provide unloading or loading services of any decorations or items for events. No taping or pinning anything to the walls, 3M command strips may be used. No confetti, birdseed, glitter, or rice may be used on the property. All candles must be votives or be placed on an appropriate plate and covered with hurricane glass. All decorations and personal items must be removed at the conclusion of your event. If decorations, flowers, etc. are not removed by the end of the night there will be an extra charge. The hotel cannot accept responsibility for any items or personal property left behind.
We do not have an inventory of décor. All décor is provided by the client.
8 people can sit at one table (60” round).